Ten Steps to Better Manage Your Bookkeeping Records

Posted on 18. Feb, 2016 by in Bookkeeping Articles, Small Business Tips

checklist-628x363Here are ten easy steps to better organize your bookkeeping records so the next time you open up QuickBooks, everything will be nicely organized for you!

  1. Vendor Invoices: Enter into your Accounting File as soon as you can.
  2. Accordion File A-Z: Use this to file your vendor invoices instead of taking up valuable file space.
  3. Remember Bookkeeping Rule #1: Never co-mingle personal and business expenses.
  4. Set up Online Banking/Bill Pay: save on postage and potential late fees.
  5. Reconcile bank statements monthly.
  6. Credit Card Purchases: Enter weekly and reconcile monthly.
  7. Chart of Accounts: Keep it simple.
  8. Subcontractors: Be sure to obtain a W4 form and enter tax info when received.
  9. PayPal should be treated like a checking account and reconciled monthly.
  10. Outsource! If you find you just do not have time, partner with a virtual bookkeeper (and start enjoying the things you actually love to do.)

Linda Siniscal 2013Third Hand Bookkeeping Service is owned and operated by Linda Siniscal, CB. Linda is a Certified Bookkeeper with the American Institute of Professional Bookkeepers (AIPB), and a certified QuickBooks ProAdvisor and Notary Public, State of NJ.

Prior to starting Third Hand Secretarial Service in 1994, Linda has been involved in all phases of office operations, management, bookkeeping, customer service and computer operation with over 25 years experience as a bookkeeper for a construction company and an executive secretary/administrative assistant with the government and private sector. Linda also served as Treasurer for the International Virtual Assistants Association (IVVA) Board of Directors and is serving her 2nd term as Treasurer for the Delaware Valley Virtual Assistants Association (DVVAA).


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